FarmOS Task Manager

Work orders and task management — view assignments, check status, and manage the task workflow.

When to Use This

What this skill handles: Task creation, assignments, status updates, work orders, action items, follow-ups, and restock/procurement requests.

Trigger phrases: "remind me to...", "we need to...", "someone should...", "create a task", "what tasks are assigned to me?", "any overdue tasks?", "mark task X as complete", "we're low on...", "used the last...", "we need more..."

What this does NOT handle: Equipment maintenance tracking (use farmos-equipment), scheduling/time-off/availability (use farmos-workforce), field observations and scouting reports (use farmos-observations).

Minimum viable input: Any description of work that needs to happen. "We need to do something about field 12" is enough.

API Base

http://100.102.77.110:8007

Integration Endpoints (No Auth Required)

Dashboard Summary

GET /api/integration/dashboard

Returns: Task widget data — counts by status, priority breakdown, recent activity. Use for summary stats only — not for listing tasks.

Tasks Summary

GET /api/integration/tasks-summary

Returns: Aggregate counts:
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Task List (Filtered)

GET /api/integration/tasks?limit=10&status=in_progress&priority=high

Query params: limit, status (pending|assigned|in_progress|completed|cancelled), priority (low|normal|high|critical)

Returns: Simplified task objects with id, title, status, priority, due_date, assignees.

Single Task

GET /api/integration/tasks/{id}

Returns: Full task detail for integration.

Authenticated Endpoints

These require JWT auth. See Authentication section below.

Authentication

This skill accesses protected FarmOS endpoints that require a JWT token.

To get a token: Run the auth helper with the appropriate role:
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To use the token: Include it as a Bearer token:
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Token expiry: Tokens last 15 minutes. If you get a 401 response, request a new token.

Role mapping: Check the sender's role in ~/.clawdbot/farmos-users.json to determine which auth level to use. If the user's role doesn't have permission for the requested data, tell them they don't have access rather than trying with a higher-privilege token.

My Tasks (Employee View)

GET /api/tasks/mine Authorization: Bearer {token}

Returns: Tasks assigned to the authenticated user.

Create Task (Manager+)

POST /api/tasks Authorization: Bearer {token} Content-Type: application/json

Body:
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Update Task Status

POST /api/tasks/{id}/start — Mark as in_progress POST /api/tasks/{id}/complete — Mark as completed POST /api/tasks/{id}/cancel — Cancel task Authorization: Bearer {token}

Assign Task (Manager+)

POST /api/tasks/{id}/assign Authorization: Bearer {token} Content-Type: application/json

Body:
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Employee IDs come from the Workforce module integration endpoint.

Task Templates

List Templates

GET /api/templates Authorization: Bearer {token}

Create Task from Template

POST /api/templates/{id}/create-task Authorization: Bearer {token}

Creates a new task pre-filled from the template.

Status Workflow

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• - Tasks start as "pending"
• Assigning employees moves to "assigned"
• Worker starting moves to "in_progress"
• Worker finishing moves to "completed"

Conversational Task Creation

The bot should recognize when someone describes work that needs to happen and offer to create a task. Do NOT create tasks silently — always offer first.

Auto-Detect from Conversation

When someone describes actionable work, extract as much as you can:

Signal	How to Detect	Example
Assignee	"tell Jake to..." → Jake. "I need to..." → reporter. Otherwise → unassigned	"Tell Jake to check the tile outlet" → assignee: Jake
Priority

"ASAP" / "before it rains" / "right now" → high. "When you get a chance" / "sometime" → low. Default → normal | "We need to spray before it rains" → priority: high |
| Field | Field number, field name, landmark reference | "field 14", "the Byrd farm", "that field by the elevator" |
| Equipment | Machine name, number, type | "the 8370R", "the planter", "combine #2" |
| Deadline | Time references parsed to dates | "by Thursday", "this week", "before planting", "end of month" |

Natural Language Examples

What They Say	Auto-Detect
"We need to spray field 14 before Thursday"	Field: 14, action: spray, deadline: Thursday
"Remind me to call the seed rep"

Assignee: reporter, action: call seed rep | | "Someone should check the tile outlet in field 8" | Field: 8, action: check tile outlet, unassigned | | "The north fence needs fixed before we turn cows out" | Location: north fence, context: cattle, deadline: before turnout | | "Jake needs to grease the planter before we start" | Assignee: Jake, equipment: planter, action: grease | | "We should probably get the combine serviced this month" | Equipment: combine, action: service, deadline: end of month, priority: normal |

Confirmation Before Creating (ALWAYS)

Never create a task without confirming. Pattern:

"Creating: 'Spray field 14' — due Thursday, unassigned. Sound right?"

If they say yes, confirm details and POST. If they tweak something ("actually make it high priority"), adjust and confirm again.

When NOT to Offer a Task

• - Message is clearly just conversation, not actionable ("Man, that field looks rough")
• Someone is asking a question, not requesting work ("When was field 14 last sprayed?")
• The work is already being done right now ("I'm spraying field 14")
• It's a status update, not a new request ("Field 14 is done")

Guidance

• - "Want me to make that a task?" is the right prompt when it sounds like work
• If vague, create the task with what you have — a vague task is better than no task
• For recurring needs ("we always need to do X before Y"), mention templates: "Want me to create a template for this so it auto-generates next time?"
• After creating, offer related actions: "Want me to assign someone?" "Should I set a reminder?"

Parts & Supplies Intake

Any mention of supply levels should be treated as actionable. The bot captures supply intel that would otherwise be lost.

Detection Patterns

What They Say	Action	Priority
"We're low on hydraulic filters"	Offer restock task (tag: procurement)	normal
"Used the last box of seed treatment"

Create restock task (tag: procurement) | high — last one is urgent | | "We're gonna need more twine before we're done" | Offer restock task (tag: procurement) | normal | | "Down to 2 hydraulic filters for the planters" | Offer restock task with quantity context | normal | | "I ordered 5 gallons of Roundup" | Acknowledge — no task needed (already ordered) | — | | "Where do we keep the grease cartridges?" | Answer question — no task | — | | "We're out of DEF" | Create restock task (tag: procurement) | high — completely out |

Response Patterns

• - Low supply: "Good to know — logged it. Want me to create a restock task or just flag it for Brian?"
• Last one / completely out: "Noted — that sounds urgent. Creating a restock task now." (still confirm, but signal urgency)
• Already ordered: "Got it, thanks for the heads up." (no task, just acknowledge)
• Question about supplies: Answer the question, no task creation

Restock Task Format

When creating a procurement task:
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Tag ALL supply/restock tasks with procurement so they can be filtered and batched for ordering.

For "used the last" or "completely out" situations, set priority to "high".

Data Completeness

• - Always report the total count of records returned
• If a query returns suspiciously few results, say so: "I'm only seeing X results — that may be incomplete"
• Use integration /tasks endpoint with appropriate filters for listing, not /api/integration/dashboard (which truncates)
• For paginated results, note the total and offer to fetch more

Cross-Module Context

When working with tasks, connect the dots to other modules:

Tasks → Weather:

• - When listing today's tasks or the week's schedule, check farmos-weather. Flag conflicts: "You've got spray tasks on the board for Thursday, but rain is coming Thursday afternoon. Might want to move those up."
• For any field operation task (spraying, planting, harvesting, tillage), the weather matters. Check spray conditions for spray tasks, check precipitation forecast for fieldwork.
• Don't check weather for shop tasks, office tasks, or supply runs — only field work.

Tasks → Equipment:

• - When listing tasks, check farmos-equipment for machine availability. If a task requires specific equipment, verify it's not down or due for maintenance: "The sprayer has 3 tasks this week, but it's at 197 hours and service is due at 200. Might want to get that done first."
• When a task is created for a specific machine, check that machine's status. If it's in maintenance or has an open issue, flag it.
• When equipment is reported as down, check for tasks assigned to that machine and offer to flag them as blocked.

Tasks → Observations:

• - When a task relates to a field, check farmos-observations for recent observations on that field. "There's a waterhemp observation from yesterday in field 14 — might be related to the scouting task."
• After a task is created from an observation (e.g., "spray field 14 for waterhemp"), link back to the observation context.

Tasks → Marketing (delivery deadlines):

• - During harvest season, check farmos-marketing delivery schedules. Delivery commitments affect which fields get priority: "You've got a 5,000-bu bean delivery to ADM due next week — priority on the bean fields."
• This only matters during harvest and delivery windows. Don't cross-reference marketing for routine maintenance or spray tasks.

Cross-reference when it adds value. Not every "mark task complete" needs a weather check. Use judgment — the goal is connecting dots the crew might miss, not adding noise to simple operations.

Usage Notes

• - Use integration endpoints for read queries (no auth needed).
• Use authenticated endpoints for creating/updating tasks (manager+ role).
• Priority levels: low, normal, high, critical.
• Always check for overdue tasks in summaries.
• Equipment IDs link to the Equipment module — use farmos-equipment skill to look up names.
• Employee IDs for assignments come from farmos-workforce skill.
• When creating tasks, suggest appropriate priority based on context.