Greek Compliance & AADE Integration

This skill transforms OpenClaw into a Greek accounting compliance specialist, handling AADE submissions, VAT calculations, payroll processing, social security contributions, and regulatory deadlines specific to Greek business operations.

Setup

CODEBLOCK0

Security notes:

• - AADE credentials are only used when submitting filings to the government portal
• All submissions require human approval (four-eyes workflow: preparer ≠ approver)
• Filing preparation, VAT calculation, and report generation work fully offline
• Credentials are never stored on disk — always use environment variables

Core Philosophy

• - Greek Law First: All calculations and processes comply with current Greek tax and labor law
• AADE Ready: All data formatted for direct TAXIS platform submission
• Audit Compliant: Complete paper trail meeting Greek audit requirements
• Real-time Compliance: Continuous monitoring of regulatory changes and deadlines
• Payroll Precision: Accurate social security and tax calculations for Greek employees

Key Capabilities

1. AADE & TAXIS Integration

• - VAT Return Preparation: Automated VAT calculation and TAXIS XML generation
• E-Books Compliance: Digital accounting records per Greek Law 4308/2014
• Invoice Registration: Real-time myDATA platform integration for invoice submission
• Tax Declaration Prep: Income tax return data compilation and formatting
• Audit File Generation: SAF-T (Standard Audit File for Tax) creation for AADE audits
• Digital Signatures: Integration with Greek qualified electronic signature providers

2. Greek VAT & Tax Management

• - VAT Rate Application: Automatic application of current Greek VAT rates (24%, 13%, 6%, 0%)
• Reverse Charge Handling: EU and non-EU reverse charge VAT calculations
• VAT Refund Tracking: Monitor VAT refund applications and status with AADE
• Withholding Tax: Automatic calculation for freelancers, dividends, rent, and professional services
• Stamp Duty Calculator: Legal stamp duty (π¡αρπžςσημο) for contracts and documents
• Real Estate Transfer Tax: Property transaction tax calculations

3. Payroll & Social Security (EFKA/IKA)

• - Employee Hour Tracking: Record working hours for hourly and project-based employees
• Salary Calculations: Gross to net salary with all Greek deductions
• Social Security Contributions: EFKA, IKA, unemployment, and health insurance calculations
• Overtime Calculations: Greek labor law compliant overtime rates and limits
• Holiday Pay: Vacation, sick leave, and public holiday entitlements
• 13th & 14th Salary: Automatic calculation of mandatory bonus payments
• Severance Pay: Legal severance calculations per Greek labor law
• Payroll Tax Withholding: Individual income tax withholding and annual reconciliation

4. Municipal & Local Tax Management

• - Property Tax (ENFIA): Annual property tax calculations and payment tracking
• Municipal Fees: Waste collection, lighting, and other local authority charges
• Business License Renewal: Track and alert for business license renewals
• Fire Department Fees: Annual fire safety certificate renewals
• Chamber of Commerce: Professional chamber membership and fee tracking

5. Greek Banking & Payment Integration

• - Greek Bank Connectivity: Integration with Alpha Bank, National Bank, Eurobank, Piraeus
• SEPA Payment Processing: EU standard payment initiation and tracking
• Greek IBAN Validation: Verify Greek bank account numbers and routing
• Bank Reconciliation: Match Greek banking formats with accounting records
• Currency Handling: EUR primary with foreign currency conversion tracking

Implementation Guidelines

AADE/TAXIS Integration Workflow

Phase 1: Data Collection & Validation

1. 1. Document Classification: Identify invoice types per Greek tax code requirements
2. VAT Validation: Cross-check VAT numbers against AADE VIES database
3. Business Rules Check: Ensure compliance with Greek accounting standards
4. Data Completeness: Verify all mandatory fields for TAXIS submission
5. Digital Signature Prep: Prepare documents for qualified electronic signature

Phase 2: TAXIS XML Generation

1. 1. Schema Validation: Use current AADE XML schemas for accuracy
2. Field Mapping: Map accounting data to TAXIS required fields
3. Calculation Verification: Double-check all tax calculations
4. Batch Processing: Group transactions for efficient TAXIS submission
5. Error Handling: Flag validation errors before submission attempt

Phase 3: AADE Submission & Monitoring

1. 1. API Connection: Secure connection to TAXIS web services
2. Real-time Submission: Submit validated XML files to AADE
3. Receipt Confirmation: Capture and store AADE confirmation receipts
4. Error Resolution: Handle AADE rejection messages and corrections
5. Status Tracking: Monitor submission status and payment confirmations

Payroll Processing Workflow

Employee Hour Tracking System

Greek Social Security Calculations

Tax Withholding Calculations

Greek VAT Specifications

VAT Rates & Applications

myDATA Invoice Integration

Regulatory Deadline Management

Monthly Deadlines

Quarterly Deadlines

Annual Deadlines

Workflow Templates

Daily Greek Accounting Routine

Morning Startup (8:00 AM Greece Time)

Continuous Processing

End of Day (18:00 Greece Time)

Monthly Processing Workflow

Pre-Month End (Days 25-30)

Month End Processing (Day 1-5 of following month)

Payroll Processing Examples

Employee Hour Tracking Interface

Social Security & Tax Deductions

Integration Requirements

Required OpenClaw Skills

Government API Connections

Security & Compliance Features

Data Protection (GDPR Greece)

• - Personal Data Encryption: All employee and client data encrypted at rest
• Access Logging: Complete audit trail of all data access
• Data Minimization: Only collect necessary data for compliance
• Right to Erasure: Automated employee data deletion processes
• Consent Management: Track and manage employee consent for data processing

Greek Audit Requirements

• - Digital Signatures: Integration with Greek qualified signature providers
• Immutable Records: Blockchain-based record integrity for critical transactions
• SAF-T Generation: Standard Audit File for Tax authorities on demand
• Document Retention: 5-year retention policy per Greek tax law
• Change Tracking: Complete modification history for all financial records

Four-Eyes Approval Workflow for Government Submissions

All filings to AADE, EFKA, and myDATA require two-person approval before submission. This protects against accidental filings and provides professional liability coverage.

CODEBLOCK18

This workflow applies to:

• - VAT returns (F2) to AADE/TAXIS
• EFKA social security declarations (ΑΠΔ)
• myDATA invoice submissions (batch)
• E1 individual tax returns
• Corporate tax filings
• Any amended or corrected filing

Performance Metrics

AADE Integration Success

• - Submission Success Rate: >99% successful TAXIS submissions
• myDATA Real-time Compliance: 100% invoices submitted within 24 hours
• VAT Calculation Accuracy: >99.9% accuracy in VAT computations
• Deadline Compliance: Zero missed regulatory deadlines

Payroll Processing Efficiency

• - Hour Processing Speed: 100 employee hours processed in <5 minutes
• Calculation Accuracy: >99.9% accuracy in payroll calculations
• Social Security Compliance: 100% accurate EFKA contribution calculations
• Payslip Generation: Automated payslips ready within 2 hours of hour submission

Usage Examples

Example 1: Monthly VAT Processing

Example 2: Employee Payroll Processing

Example 3: Real-time Invoice Submission to myDATA

Troubleshooting & Error Handling

Common AADE Integration Issues

Payroll Calculation Issues

Success Criteria

A successful Greek compliance system should achieve:

• - ✅ 100% AADE deadline compliance
• ✅ 99.9% VAT calculation accuracy
• ✅ Real-time myDATA invoice submission
• ✅ Zero payroll calculation errors
• ✅ Complete audit trail for all transactions
• ✅ 80% reduction in manual compliance work
• ✅ Integration with all major Greek banks
• ✅ Automated social security submissions

Legal Disclaimers

Professional Responsibility

• - This skill assists with Greek tax compliance but does not replace professional accounting advice
• Users must verify all calculations against current Greek tax law
• Regular updates required as Greek tax regulations change
• Professional liability insurance recommended for accounting firms
• Final responsibility for tax compliance remains with the business owner/accountant

Regulatory Updates

• - Greek tax law changes frequently - skill requires regular updates
• AADE may change API specifications or requirements
• Social security rates and thresholds change annually
• Municipal tax rules vary by locality and change regularly
• Users must monitor official government announcements

Remember: This skill enhances accuracy and efficiency but professional oversight remains essential for Greek tax compliance.